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How to Prepare For a Large BBQ Event

One of the things many people look forward to the most during summertime is having barbecues with family and friends. When planning a large BBQ, you need to be mindful of space and accommodation starting from parking, venue, and other amenities like accessible washrooms and sanitization points. Besides people having fun, it is also important to consider their hygiene. This article discusses a few tips on how you can prepare for a large BBQ event.

  • Pick a Day and Venue

When planning a large BBQ event, you need to choose a day that everyone is comfortable. If you are inviting families over, you need to be mindful of their school and work schedules. You also need to look for a venue that will accommodate the expected number of guests. It needs to be packed with everything you need including accessible parking and washrooms.

  • Send Out Invitations
large bbq event catered

Once you have selected the date and venue, it is time to send out invitations. Besides clarifying the date, time, and location, make sure you indicate whether it is a casual or formal affair. If applicable, list any theme or dress code for the event so people come prepared. Consider sending the invitations at least three weeks ahead of time to help everyone adjust their schedules.

  • Theme and Decorations

If you will be hosting your large BBQ event in your backyard, you need to be a little creative with your theme and décor. BBQ themes should be fun, memorable, and easy to set up. The best way to do this is to stick to one theme and make it ultimately your own. Try not to overdo it, just keep it nice and simple.

  • BBQ Shopping List (What to Cook)

Many guests attending your BBQ event will have high expectations about food. A few ideas include burgers, steak, pork, poultry, sausages, and veggie skewers. The amount of food you need for a large BBQ will depend on your budget and guest count. It is also important to consider the few who have dietary requirements including vegans and vegetarians.

  • Food Hygiene

No one wants to question the chef’s attitude toward food safety when they are standing by the grill. A professional chef should be cautious about food hygiene starting from proper thawing of meat, clean equipment, grilling to the right temperature, and safe food package. It is important to use separate utensils for cooked and raw meats.

  • Cleaning Materials

You will need refuse sacks for trash if you are using disposable materials. Ensure you provide guests with necessary provisions for cleaning hands such as sanitizer. It is also vital to wash your hands every time you handle different foods, especially raw meat. Set up different sanitization areas around the venue that guests can easily access when necessary.

  • Table Setting

The table setting of your venue will depend on the nature of your BBQ event. Is it a formal or casual BBQ? If you are having a buffet, you will place the items on the service table starting with plates, sides, and any fancy dishes. Napkins and cutlery should be at the furthest end. You need to ensure you have enough for all guests when planning for a large BBQ.

  • Drink Essentials

A good supply of drinks at a large BBQ event will keep everyone feeling cool and refreshed. There are many ideal beverages for a backyard cookout, so you can always find something for everyone. Non-alcoholic drinks and water are great for kids and guests who do not take alcohol. For adults, ice-cold beer has always been the barbecue tradition. You can also ask people to bring their own liquor.

  • Entertainment and Activities

Since a large BBQ event is meant to be memorable and fun, you cannot forget to include a few games or activities for everyone. A few BBQ party game ideas for people of all ages include tug of war, 4-legged race bands, horseshoes, slip and slide, and many more. Whatever game or activity you choose for your BBQ, make sure it is safe for the players.

While some of the above practice guidelines may seem obvious on the list, they are easy to forget when you are under pressure. Having an idea of what you are going to do or how to manage a large BBQ event ensures everything goes as planned. Preparing early and taking all necessary measures can make your barbecue event enjoyable and relaxing. If you need a helping hand, consider hiring a professional catering company that is skilled at what they do.